-
Vehicle
Rental ( 2012 - 2013 models )
-
Standard
Insurance with an excess of USD $1000
-
Tax
-
24
hour Road Side Assistance
-
Preparation
Fee: USD $200
-
Convenience
Kits: USD $70 per person (Children up to 6 years free) includes
Free GPS Rental
-
Camping
Chairs: USD $9.00 per chair.No tables,
BBQ's, Child seat or bikes available
-
Generator:
USD $3 per hour (payable at the end of
your rental)
-
Please
note: All mileage must be pre-booked - No additional
mileage packages or unlimited mileage upgrade
available at pick up!
Sales
Tax:
INCLUDED for all pre-booked items. Local taxes apply
to all
pick up- & drop off charges
(except on
SLI insurance and NJ Security- / Colorado Road
Safety Fee)
One
Way Fees:
To
|
From
|
Los
Angeles
|
San
Francisco
|
Las
Vegas
|
Denver
|
New
York
|
| Los
Angeles |
-
|
$250
|
$200
|
$400
|
$850
|
| San
Francisco |
$150
|
-
|
$250
|
$400
|
$850
|
| Las
Vegas |
$200
|
$250
|
-
|
$400
|
$850
|
| Denver |
$200
|
$200
|
$200
|
-
|
$400
|
| New
York |
$850
|
$850
|
$850
|
$400
|
-
|
One
Way Specials:
-
LAS
/ DEN / NYC to LAX / SFO / LAS no one way
fee with pick up after 01 April 2012
and lates drop off 31 May 2012.
-
LAX
/ SFO / LAS to DEN no one way fee with
pick up between 15 July 2012 - 15 August
2012
-
LAX
/ LAS / DEN / NYC to SFO / LAS no one way
fee with pick up between 01 October
- 31 October 2012
Colorado Road Safety
Fee:
USD
$2 per night (max USD $90 per booking)
applies to all Denver Pick ups.
(Denver Branch closed from 01 December
2011 to 28 February 2012)
New Jersey Security
Fee:
USD
$5 per day (max USD $140) applies to
all NYC Pick ups.
Winterized vehicles:
Vehicles
are winterized in areas with temperatures
below freezing point. The
water-/waste water system will be drained and CANNOT be used! US $100.00
re-winterization fee & damages caused
by freezing will be charged if customer
de-winterizes system on the road.
Drivers Licence and Age:
A valid
national driver's license is required for each
driver. In addition we recommend that foreign
customers have an international driver's license
or an English translation of the license issued
by their home country. All drivers must be at
least 25 years of age to maximum of 79 years.
(21+ years with authorization only)
Convenience
Kits: (includes Free GPS Rental)
Road
Bear Convenience Kits include:
|
GPS
System
Comforter
Cover for comforter
Sheet
Pillow
Pillow protector
Pillow case
Bath towel
Hand towel
Wash cloth
Kitchen towel
Cleaning towel
|
Mixing
bowl
Knife
Fork
Spoon
Teaspoon
Roast slicer
Cookware set
Can opener
Cork puller / bottle opener
Vegetable peeler
Turner
Basting spoon, |
Broom
Dust pan and brush
Bucket / trash can
Cloth hangers
Flash light
Lighter
Glass
Cup
Dinner plate
Salad plate |
slotted
spoon, ladle
Grill fork
Whisk
Percolator / coffee maker
Measuring cup
Colander
Cutting board
Plastic containers
Toaster
Paper towel roll |
Please
note: that items may vary slightly between locations
|
Restrictictions:
-
Pets: Sorry, no pets allowed.
-
Smoking: No
smoking in vehicles. USD $250.00 Cleaning
/ deodorising fees applies.
-
Mexico
Travel: Travel to Mexico is not permitted.
-
Death
Valley: Travel is not permitted to Death
Valley between 15 June and
15 September.
-
Travel
to Alaska, Yukon and / or NWT is permitted
but you
must advise
at the time of booking.
-
Private,
gravel, dirt or logging roads anf other
non-public roads, beaches,Innner city
of New York /
Montreal & Quebec City ( Canada )
ROAD
BEAR RV will hold the customer responsible for accidents or mechanical
breakdowns
occurring in a travel restricted area!
Security Deposit:
You are required
to leave a security deposit of USD $1,000 at the time of pick up.
This amount will be blocked on your VC/MC/AX
credit card. An additional security deposit may be required when
attending events such as burning man or if no mileage has been
prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned
clean, undamaged and on time.
Special Event Conditions:
Minimum rental periods apply for Special event rentals:
Bonnaroo: A USD $1,500.00 refundable cleaning & security deposit
(authorized on credit card only) is
required for this event!
Burning Man: Road Bear will combine the Security & Cleaning
deposits for Burning Man and CHARGE (credit card only) a
refundable USD $1,500.00 Deposit
at pick-up.
Road Bear will NOT allow name changes on confirmed reservations
and the main renter/credit card holder
must be present at time of vehicle pick up. Vehicles will
not be handed over to a 3rd party or in
case of insufficient funds for the security deposit. The
reservation will be cancelled and prepaid funds are forfeit! No exceptions please.
Pick Up and Return Time:
Vehicle pick up time is between 12.00 noon and 4.00 pm. Vehicle return time
is between 8.00 am and
11.00 am. A charge of USD $30.00 per hour applies for a late
vehicle return. Complimentary transfers are not available
after 11 am.
Transfers:
Depot
|
Transfer Location
|
Price
|
| Los
Angeles |
Los
Angeles International Airport and Airport Hotels.
Preferred Airport Hotels - All on Century
and Airport Blvd, Four Points Sheraton,
Marriott, Crowne Plaza, Holiday Inn, Radisson,
LAX Hilton, Adventurer Hotel. Others on
request.
|
FREE
|
| Marina
Del Ray / Venice, Santa Monica ( each way ) |
USD
$50
|
| San
Francisco |
San
Francisco International Airport and Airport Hotels,
Oakland Airport and Airport Hotels, Preferred
SFO Airport Hotels: Clarion, Travelodge North, Ramada
Inn, Vagabond Inn, Marriott, Others on request.
|
FREE
|
Downtown
San Francisco
Preferred SFO Downtown Hotels: Holiday
Inn Civic Center, Best Western, Florence,
Canterbury, Commodore, Handlery, Bijou,
Union Square. Others on request ( each
way )
|
USD
$50
|
| |
BART
Train Station (3 miles - free transfer) - goes all
the way to SFO airport and downtown SFO (US$10pp
- 75min)
|
FREE
|
| Las
Vegas |
Las
Vegas Intl. Airport and Airport Hotels, Downtown Las
Vegas, The Strip
Preferred pick up hotels LAS: Best Western
Mardi Gras, Excalibur, America's Best Value Inn
(former Roadway Inn), Mandalay Bay, Luxor. |
FREE
|
| Denver |
Denver
International Airport and Airport Hotels .
Preferred pick up hotels DEN Airport: Crowne
Pl., Hilton Garden Inn, Courtyard by Marriott,
Sleep Inn, Comfort Inn, Red Lion, Amerisuites.
Others on Request |
FREE
|
| New
York |
Newark
Airport and Airport Hotels
Preferred pick up hotels EWR (Elisabeth, NJ):
Hilton, Hampton Inn, 4-Points, Ramada Inn, Country
Inn & Suites. Others on request. |
FREE
|
NJ TRANSIT train station (3
miles; free transfer); train directly to:
EWR airport ($ 12.00/PP ; 50 min)
Manhattan ($ 14.00/PP ; 75 min.)
Manhattan to JFK: Subway to Howard Beach ($ 2.25/PP)
or LIRR train to Jamaica Station ($ 2.50-8.25/PP); then
Air Tram ($ 5.00/PP) |
- |
Minimum Rental Periods:
7
night minimum rental time / 14 night minimum with all inclusive
rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays
-
NASCAR
events: 4 days
-
BONNAAROO
Concert or BURNING MAN: 7 days.
-
4
days for: Memorial Day ( 20 - 25 May
), 4th July ( 01 - 06 July ), Labor Day
( 02 - 08 Sep ),
Thanksgiving ( 22 - 29 Nov )
Hours of Operation:
Monday through Friday from 8.00 am to 5.00 pm, Saturday from 8.00 am to 1.00
pm.
All stations are closed on Sundays and on all statutory holidays.
Statutory
Holidays 2012:
Date
|
2012
Holidays
|
| 01
January |
New
Year's Day
|
| 20
February |
President's
Day |
| 28
May |
Memorial
Day |
| 04
July |
Independence
Day |
| 03
September |
Labor
Day |
| 22
November |
Thanksgiving
Day |
| 24
December |
Christmas
Eve |
| 25
December |
Christmas
Day |
Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.
Cancellation and Amendment Fees:
Amendment
Fee: Firamendment is free. A fee of USD $50
applies to each amendment thereafter.
-
60
Days or more prior to pick up: USD $200
-
59
- 30 days prior to pick up: 30% of the
daily
rate + full one way fee
if applicable.
-
29
- 15 days prior to pick up: 60% off the
daily
rate +
full one way
fee if applicable.
-
14
days or less prior to pick up: 100% of
the daily
rate +
full one way fee if applicable.
|
