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Road Bear RV Hire in the USA
 
Road Bear Motorhome and RV Hire in USA
2021/ 2022 International Season

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Click here for 2022 / 2023 Rates

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Long Term Discounts
21 Days or more = 5% Off the daily rate
42 days or more = 10% Off the daily rate

Depot Locations
Dallas (Fort Worth) - Denver  -  Las Vegas  -  Los Angeles  -  New York  -  Orlando  -  San FranciscoSeattle

Please note:
Dallas (Fort Worth) depot is available for Drop Off on a Special Request Basis
Denver depot is closed from 27 Nov 2021 to 27 Feb 2022

Click here for Vehicle Specifications Chart

2021 / 2022 Rates in US Dollars
Rates Valid: 01 April 2021 to 31 March 2022
Las Vegas - Los Angeles - San Francisco Depots
LAS / LAX
SFO
OFF
Season

08 Oct 21 -
31 Mar 22
LOW
Season

01 Apr - 09 May 21
SHOULDER
Season

10 May - 30 Jun 21
09 Sep - 07 Oct 21
MID
Season

01 Jul - 08 Jul 21
HIGH
Season

09 Jul - 12 Jul 21
12 Aug - 08 Sep 21
PEAK
Season

13 Jul - 11 Aug 21
C22-24 - 5 Berth
$44
$65
$93
$100
$194
$250
C25-27 - 6 Berth
$50
$71
$94
$113
$219
$281
$56
$78
$95
$125
$244
$319
A30-32 - 6 Berth
$88
$125
$148
$184
$278
$350
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

2021 / 2022 Rates in US Dollars
Rates Valid: 01 April 2021 to 31 March 2022
Denver - New York - Seattle Depots
DEN / NYC
SEA
OFF
Season

13 Oct 21 -
31 Mar 22
LOW
Season

01 Apr - 19 May 21
30 Sep - 12 Oct 21
SHOULDER
Season

20 May - 18 Jun 21
MID
Season

19 Jun - 09 Jul 21
24 Aug - 26 Aug 21
08 Sep - 29 Sep 21
HIGH
Season

10 Jul - 15 Jul 21
12 Aug - 23 Aug 21
27 Aug - 07 Sep 21
PEAK
Season

16 Jul - 11 Aug 21
C22-24 - 5 Berth
$44
$65
$93
$100
$194
$250
C25-27 - 6 Berth
$50
$71
$94
$113
$219
$281
C28-30 - 7 Berth
$56
$78
$95
$125
$244
$319
A30-32 - 6 Berth
$88
$125
$148
$184
$278
$350
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

2021 / 2022 Rates in US Dollars
Rates Valid: 01 April 2021 to 31 March 2022
For Orlando Depot
MCO
OFF Season
22 Nov - 04 Dec 21
LOW Season
28 May - 25 Jun 21
22 Oct - 21 Nov 21
05 Dec - 19 Dec 21
04 Jan - 04 Mar 22
SHOULDER Season
08 Apr - 27 May 21
27 Aug - 21 Oct 21
20 Dec 21 - 03 Jan 22
05 Mar - 31 Mar 22
MID Season
01 Apr - 07 Apr 21
26 Jun - 14 Jul 21
11 - 26 Aug 21
HIGH Season
15 Jul - 10 Aug 21
C22-24 - 5 Berth
$44
$65
$93
$100
$194
C25-27 - 6 Berth
$50
$71
$94
$113
$219
C28-30 - 7 Berth
$56
$78
$95
$125
$244
A30-32 - 6 Berth
$88
$125
$148
$184
$278
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

Click here for Road Bear Frequently Asked Questions

Standard Rate Includes:

  • Vehicle Rental (guaranteed new models)
  • Standard Insurance with an excess of USD $1,000
  • VIP Insurance
  • Tax
  • 24 hour Road Side Assistance
  • Customer Orientation

Additional Extras:

  • Preparation Fee: USD $175 with Tue / Wed / Thu and USD $225 with Fri / Sat / Mon pick ups
  • Convenience Kits: USD $70 per person (Children up to 6 years Free) includes Free GPS Rental
  • Camping Table and Chairs: USD $10 per chair. No BBQ's, Child seat or bikes available
  • Sunpass Transponder (SPT): $5 per night (max. $50 per booking ; available with MCO pick up only)
  • GPS Rental: USD $50 (only if no convenience kits are hired)
  • Generator: USD $3 per hour (payable at the end of your rental)
  • WiFi Hotspot (WiFi rental): - USD $12.50 per night (Max USD $225 per rental) includes unlimited data, connects up to 5 WiFi enabled devices Fees may change at any time and without prior notice Devices are subject to availability and reception is limited to 3G/4G data carrier coverage.
  • 4 Bike Carrier: - USD $50 (no bikes available)

Colorado Road Safety Fee:
A surcharge of USD $2 per night (maximum USD $88 per booking) applies to all rentals picking up from the Denver branch.

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Mileage Options:

  • 500 Mile Packs: USD $190 per pack
  • Additional Miles: USD $0.45 + tax per mile (payable at the end of your rental)

Please note: All mileage must be pre-booked. At pick up no purchase of mileage packages or “All Inclusive”-upgrade possible !
Pre-payment of minimum mileage needed between PU & DO location is required for all one-ways!

All Inclusive Package:
USD $118 per day - Minimum of 14 nights hire required.
All inclusive package includes: unlimited miles, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & Tax.

Sales Tax:
Sale taxes are included for all pre-booked items. Local taxes apply for all pick up and drop off charges and may change at any time. Newly assessed governmental fees (other than sales tax or DMV fees) not known at this time will be collected at pick up. (Except SLI Insurance / N.J. security / Colorado Road Safety Fee) Local taxes are as follows and are applicable for any additional charges paid for at the depot:

  • Dallas: 8.25%
  • Denver: 4.75%
  • Las Vegas: 8.38%
  • Los Angeles: 9.50%
  • New York: 6.625%
  • Orlando: 6.50%
  • San Francisco: 10.75%
  • Seattle:
    10.00% for reservations with more than 30 nights.
    17.70% for reservations up to 30 nights.

One Way Fees:
Please note: All mileage must be pre-booked. At pick up no purchase of mileage packages or “All Inclusive”-upgrade possible !
Pre-payment of minimum mileage needed between PU & DO location is required for all one-ways!

From
To
DEN
DFW
LAS
LAX
MCO
NYC
SEA
SFO
Denver
-
$0
$400
$400
$350
$350
$400
$400
Dallas Fort Worth
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Las Vegas
$200
$0
-
$200
$700
$700
$300
$250
Los Angeles
$200
$0
$100
-
$700
$700
$300
$150
Orlando
$350
$0
$700
$700
-
$150
$700
$700
New York
$350
$0
$700
$700
$300
-
$700
$700
Seattle
$300
$0
$400
$400
$700
$700
-
$400
San Francisco
$200
$0
$300
$300
$700
$700
$300
-

One Way Specials:
No One Way Fee applies to following dates below:

  • DEN / LAS / NYC to LAS / LAX / SEA / SFO no one way fee with pick up starting 15 March 2021 and latest drop off 31 May 2021.
  • MCO to DEN / LAS / LAX / NYC / SEA / SFO no one way fee with pick up after 15 March 2021 and latest drop off 15 July 2021.
  • DEN / LAS / LAX / SEA to DEN / SEA no one way fee - pick up from 15 July 2021 to 20 August 2021.
  • DEN / LAS / LAX / SFO to LAS / SEA / SFO no one way with pick up from 01 October 2021 to 30 October 2021.
  • DEN / LAS / LAX / NYC / SEA / SFO to MCO no one way pick up from 01 October 2021 to 30 November 2021.
Please note: One way trips are always on request and depend on availability.

Winterized Vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water / waste water system will be drained and CANNOT be used! US $100 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.

Drivers Licence and Age:
The valid original national driver's license is required and must be presented for each driver (no photcopies). In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country.

The minimum age for the rental of a RV is 25, the maximum age is 79 years (21 to 24 years only with prior authorization - obtainable for specific non-US licenses only).

Convenience Kits: (includes Free GPS Rental)

GPS - Navigation Flash Light
Whisk
Comforter Lighter / Matches Vegetable peeler
Cover for comforter Glasses Turner
Sheet Cups Basting spoon, Slotted Spoon
Pillow Dinner Plates Scissors
Pillow Protector Salad Plates Grill fork
Pillow Case Mixing Bowl Coffee maker
Bath Towel Knifes Tea Kettle
Hand Towel Steak Knifes Measuring cup
Wash Cloth Forks Colander
Kitchen Towel Spoons Cutting board
Cleaning Towel Teaspoons Plastic containers
Paper Towel roll Roast Slicer Toaster
Broom Cookware Set Can Opener
Dust Pan and Brush Cork puller / bottle opener   

Travel Restrictions:

  • Mexico: Traveling into Mexico is not permitted.
  • Death Valley: Traveling into Death Valley is not permitted between June 15th and September 15th
  • Alaska: Traveling within Alaska, Yukon and Northwest Territories is permitted as long as Road Bear RV has been advised at the time of booking.
  • Others: Traveling on any private, gravel, dirt or logging roads and other non-public roads, beaches, etc. and in the Inner city of New York, Montreal and Quebec City (Canada) is not permitted.

ROAD BEAR RV will hold the customer responsible for disregarding these restrictions including accidents, mechanical breakdowns and thefts occurring in a travel restricted area!

Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
Please note: during the August Season (12 nights minimum) - a USD $1,500 deposit is charged and not authorised
This amount will be blocked on your VC/MC/AX credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

Additional deposits may be required or charged for special events such as a regional festival, Coachella, Burning Man, Stagecoach, Further Future, NASCAR, when a surcharge applies or if no mileage has been pre-paid, etc. Vehicle will not be handed out in case of insufficient funds, the reservation will be cancelled and prepaid funds are forfeit.

Based on the credit card company rules, for reservations up to 29 nights we authorize the amount. For reservations 30 nights and longer the amount is charged on the credit card.


Credit Cards
VISA, Master/Euro, American Express cards are accepted. No pre-paid credit cards are accepted.

Motorhome Pick up and Drop Off Times:
At pick up the person under which the reservation has been made must be present with the physical credit card showing his/her name and, if he/she wants to drive, also with the original driver’s license. If he/she is not driving we need another government document to confirm the identity. We also require the original driver’s license for any additional drivers in order for them to be insured and legally allowed to drive the motorhome. We accept the original driver’s license in . We accept the original driver’s license in English, Dutch, German, Spanish, Portuguese, French, or Italian. If the driver’s license is in any language other than the above an international driver’s license or an official English translation must be presented at pick-up alongside the original.

We have the right, and legal obligation, to deny a renter the motorhome when the renter seems not capable to drive a motorhome, e.g. intoxicated, suspicion to be under drug influence, etc.

While it is possible that somebody else in the party drives the main renter will in such cases - no original driver license, not deemed to be fit to drive - not be listed on the rental agreement as driver and therefore not be covered by any insurance. Still the main renter remains fully responsible for the motorhome. If the main renter wants to be entered as driver he/she needs to return at a later time to one of our branches and obtain an updated rental agreement.

Vehicle pick up times are
Monday to Friday - between 12:30 and 16:00
Saturday - Please call for an appointment.

To avoid waiting times all customers are asked to check-in online and communicate with the branch to schedule the exact pick-up time. A very limited number of earlier and free of charge appointments may be available by calling the pick-up branch two or three business days prior to pick-up.

Vehicle drop-off time starts at 08:00 and has to be concluded at 10:30 am.
Later drop-offs will not be entitled to get a complimentary transfer to the airport hotels or airport.

Note: In order to guarantee an early pick up or late drop off the customer has to extend, if availability allows, the reservation by one night prior respectively afterwards and pay for this extra night(s).

Delayed Arrival due to External Circumstances:
While we understand that external circumstances can result in travel plan changes, e.g. arrival times from a flight, we are working to our best to accommodate our mutual customers but such change does not give the right for a free cancellation or modification nor pick-up/drop-off service outside of our regular business hours.

Complimentary Transfers:
Complimentary transfers from select airport hotels and also back to major airports.To avoid waiting times for our mutual customers, it is now compulsory that our customers register online via http://www.roadbearrv.com/check-in at least 14 days prior to the pick-up date and reserve their transfer pick-up location. Customers with reserved transfers must contact the branch 4 days prior to the first rental day to schedule the shuttle pickup time.

Complimentary transfers are provided once a day to (but not from) the airports DEN / EWR / LAS / LAX / MCO / SEA / SFO (neither JFK nor La Guardia) and at all rental locations from/to named airport hotels (must be staying at the named hotel). The complimentary permitted amount of luggage is in accordance with the airline regulations for economy passengers (1 suitcase max. 50 lbs. / 23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customers responsibility.

The parents or guardians are responsible to provide for the transfer according to the applicable laws a child seat or booster. Road Bear RV cannot bring the child seat or booster from the branch to the transfer point. We advise the customer to bring it with them from home or having it shipped to the hotel.

Transfers:
Clients cannot pick up the vehicle the day they arrive with an inter-continental flight or from South America. Therefore we recommend spending the first night in an airport hotel or motel. Priority shuttle service will be granted to customers who have made contact at least 72 hours in advance, via you or the online check-in system with their transfer location and how they can be reached so we may inform them about the exact pick-up time for the transfer. If customers choose not to supply the transfer location 72 hours in advance the complimentary shuttle service cannot be guaranteed.

The complimentary shuttle leaves the transfer location from Monday to Friday normally after 12:30. On Saturday based on appointment. Please note the limited Saturday hours. If the customer has provided us the transfer location and how we can reach them but not received the exact pick-up time for the transfer at 16:00 the day before vehicle pick-up, we advise the customer to call the pick-up rental station between 08:00 and 09:00 on the pick-up day.

The complimentary airport (hotel) shuttle leaves at 11:00 at all branches.

TRANSFERS SFO:
The convenient and inexpensive BART allows customers who stay in SFO downtown to arrive within 35 minutes at the BART train station in South Hayward instead of taking a 30 minutes taxi back to SFO airport hotels (US$ 50.00+) to catch the free shuttle (another 30-40 minutes). A free shuttle service between our branch and the BART train station South Hayward is provided when the customer informs us accordingly (see ‘TRANSFERS COMMON’). The train schedule can be looked up at: http://www.bart.gov/schedules/byline.aspx (select Fremont - Daly City).

Minimum Rental Periods:
7 night minimum rental time / 14 night minimum with all inclusive rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

  • NASCAR events: 4 days
  • BONNAROO Concert or BURNING MAN: 7 days.

Bonnaroo:
A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man:
This year the requests to attend the "Burning Man Festival" will again coincide with the requests by families. To ensure that families can rent a motorhome and for operational reasons we discourage the relatively short Burning Man bookings. Currently we are not accepting ‘typical’ Burning Man bookings and will review again in the upcoming spring.

Season Surcharges:
USD $200 LAS - USD $500 LAX resp. USD $1,000 SFO must be pre-paid for ALL pickups from 23 August to 31 August 2021. (12 nights minimum)
USD $300 NYC must be pre-paid for ALL pickups from 17 September to 9 October 2021.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit ! No exceptions please. 

Hours of Operation:
Monday through Friday from 8.00am to 5.00pm    -     NYC / SEA: From Nov to Feb 9.00am to 4.00pm
Saturday from 8.00 am to 1.00 pm. (or during High Season as required)    NYC / SEA: Nov to Feb by appointment
All stations are closed on Sundays and on all statutory holidays.

Pick Up Times: mon - Fri 12:30 to 16:00
Sat (call for an appointment - general pick up time is 12:00 - 13:00)

Please note: Denver depot is closed 27 November 2021 to 27 February 2022

Statutory Holidays:

Date
Holidays
31 May 2021
Memorial Day
05 July 2021
Independence Day
06 September 2021
Labor Day
25 November 2021
Thanksgiving Day
25 December 2021
Christmas Day
01 January 2022
New Year's Day
21 February 2022
President's Day

Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.

Cancellation and Amendment Fees:
Every reservation change needs to be made in writing and will be confirmed in writing. The handling of a change is up to 61 calendar days prior to pick-up free. Any later change results in a USD $50 handling charge.

Regardless when a change of name, date(s) or location(s) is requested, this will result in the recalculation of the amount due. The rates and discounts applicable at the time of the revision will apply. For a request to change date(s) or location(s) less than 61 calendar days prior to the existing pick up date the cancellation terms in the next paragraph apply.

No name change is accepted when a surcharge, e.g. Holiday Surcharge, or an extended minimal nightly rent rule applies. Such name change will be handled according to the cancellation terms in the next paragraph and result in a new booking.

  • 60 Days or more prior to pick up: USD $200
    59 - 30 days prior to pick up: 30% of the daily rate minus any applied discount + one way fee if applicable.
    29 - 15 days prior to pick up: 60% off the daily rate minus any applied discount + one way fee if applicable.
    14 to 5 days or less prior to pick up: 100% of the daily rate minus any applied discount + one way fee if applicable.
  • 4 to 0 days or less prior to pick up and "No Show": 100% of the daily rate minus any applied discount + holiday surcharge + prep fee + one way fee if applicable.

No refund will be given for delayed pick-ups / early returns, unused mileage or for "no show".

Please note:
If a customer is unable to travel due to a COVID-19 government travel restriction, we will offer free cancellation up to 30 days prior to the intended pick up date.

 
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© 2009 Motorhome and RV Hire - A Division of BTEC Travel Pty Ltd.
Telephone: (+61 3) 9584 0896 Fax: (+61 3) 9584 0840   Toll-Free Australia: 1300 663 854
Office Address: By appointment at 28 Bear Street, Mordialloc, VIC 3195, Australia
Mailing Address: PO Box 5309, Mordialloc, VIC 3195, Australia
Licence Number: #32610