Las Vegas - Los Angeles - San Francisco - Orlando Depots
2025 / 2026 Standard International Nightly Rates
in US Dollars
|
LAS /
LAL
SFL |
7 Oct -
20 Dec 25
8 Jan - 31 Mar 26
|
1 Apr - 5 May 25
21 Dec 25 - 7 Jan 26
|
6 May - 27 Jun 25
4 Sep - 6 Oct 25
|
28 Jun - 3 Jul 25
|
4 Jul - 12 Jul 25
11 Aug -
3 Sep 25
|
13 Jul - 10 Aug 25
|
MCO |
27 Nov -
8 Dec 25
|
28 May - 23 Jun 25
18 Oct - 26 Nov 25
9 Dec - 19 Dec 25
9 Jan - 3 Mar 26
|
9 Apr - 27 May 25
26 Aug - 17 Oct 25
20 Dec 25 - 8 Jan 26
4 Mar - 31 Mar 26
|
1 Apr - 8 Apr 25
24 Jun - 11 Jul 25
12 Aug - 25 Aug 25
|
12 Jul - 11 Aug 25
|
|
|
$112 |
$150 |
$168 |
$186 |
$304 |
$347 |
|
$127 |
$164 |
$170 |
$210 |
$341 |
$388 |
|
$143 |
$179 |
$173 |
$233 |
$380 |
$440 |
Minimum
Rental Period: 7 nights / 14 nights for all inclusive package. |
Denver - New York - Seattle Depots
2025 / 2026 Standard International Nightly Rates
in US Dollars
|
DEN / NYL
SEA
|
12 Oct 25 - 31 Mar 26
|
1 Apr - 16 May 25
1 Oct - 11 Oct 25
|
17 May - 7 Jun 25
|
8 Jun - 7 Jul 25
4 Sep - 30 Sep 25
|
8 Jul - 11 Jul 25
11 Aug -
3 Sep 25
|
12 Jul - 10 Aug 25
|
|
$106 |
$127 |
$146 |
$186 |
$264 |
$313 |
|
$121 |
$140 |
$149 |
$210 |
$300 |
$352 |
|
$137 |
$151 |
$150 |
$233 |
$331 |
$398 |
Minimum
Rental Period: 7 nights / 14 nights for all inclusive package. |
Click
here for Road Bear Frequently Asked Questions
Standard
Nightly Rate Includes:
-
Vehicle Rental (guaranteed new models)
-
Primary Liability Coverage (up to the required state financial responsibility limits.
More information here
-
VIP Coverage with USD $1,500 per incident deductible
-
Sales Tax
-
24 hour / 7 emergency help desk
-
Multilingual Crew providing exceptional guest
service and personal vehicle walk-throughs at pick-up.
-
Complimentary Transfers from select airport hotels
and back to major airports or select airport hotels
upon reservation at the time of booking (or up to 1
month before pick-up).
More information here
-
Preparation
Fee: USD $239 with Tue / Wed / Thur and USD $309 with Fri / Sat / Mon pick ups
(included in All Inclusive rate)
-
Convenience
Kits: USD $82 per person (Children up to 6 years Free after all adults paid for theirs ) includes Free GPS Rental
-
Camping
Chairs: USD $12 per chair. No
BBQ's, child seat or bikes available
(included in All Inclusive rate)
-
Generator: USD $3.50 per hour (payable at drop off)
-
Unlimited Tolls: Nightly rate from USD $5.95 to USD $19.95 based on pick up & drop off locations.
More information here
-
GPS Rental: USD $50 (only payable if no convenience kits are hired)
-
4 Bike Carrier (4BC) without bikes: $50 (no bikes available) - available at LAL & SFL depots only.
-
-
-
Hotspot (WiFi rental): - USD $12.50 per night (Max USD $225 per booking) connects up to 5 Wi-Fi enabled devices.
Fees may change at any time without prior notice. Subject to availability and
reception is based on 4G/5G data carrier coverage and with speed limiting after
20 GB used.
Colorado Road Safety Fee:
USD $2.23 per night (max USD $66.90 per booking) applies to all bookings with Denver pick up.
New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all bookings with New York pick up.
Mileage Options:
Please
note:
All mileage must be pre-booked. At pick up no purchase of mileage packages or “All Inclusive”-upgrade possible !
Pre-payment of minimum mileage needed between PU & DO location is required for all one-ways!
All Inclusive Package:
Standard nightly rate plus USD $96 per night.
All inclusive package includes: unlimited milage, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & sales tax.
Sales
Tax:
Local sales taxes are included for all pre-paid items. Local
sales taxes apply to all pick up- & drop-off charges and
may change at any time. Newly assessed governmental
fees (other than sales tax or DMV fees) not known at the
time of the production of this document will be collected
from the customer at pick-up.
Local taxes are as follows and are applicable for any additional charges paid for at the depot:
-
Dallas: 10%
-
Denver: 9.25%
-
Las Vegas: 8.375%
-
Los Angeles: 9.50%
-
New York: 6.625%
-
Orlando: 6.50%
-
San Francisco: 10.75%
-
Seattle: 17.80%
One Way Fees:
Please note: One-ways to DFW (drop off only!) upon request. No German speaking staff guaranteed in DFW.
Pre-payment of minimum mileage needed between PU & DO location is required for all one-ways!
From
|
To
|
DEN
|
DFW |
LAS
|
LAL
|
MCO
|
NYC
|
SEA |
SFL |
| Denver |
-
|
$0 |
$425
|
$425
|
$375
|
$375
|
$425 |
$425 |
| Dallas Fort Worth |
N/A |
N/A |
N/A |
N/A |
N/A |
N/A |
N/A |
N/A |
| Las Vegas |
$275
|
$0 |
-
|
$275
|
$725
|
$725
|
$325 |
$275 |
| Los Angeles |
$275
|
$0 |
$175
|
-
|
$725
|
$725
|
$325 |
$225 |
| Orlando |
$375
|
$0 |
$725
|
$725
|
-
|
$175
|
$725 |
$725 |
| New
York |
$375
|
$0 |
$725
|
$725
|
$325
|
-
|
$725 |
$725 |
| Seattle |
$325
|
$0 |
$425
|
$425
|
$725
|
$725
|
- |
$425 |
| San Francisco |
$275 |
$0 |
$375 |
$375 |
$725 |
$725 |
$325 |
- |
One Way Specials:
No One Way Fee applies to following dates below:
Please note: One way trips are always on request and depend on availability.
Winterized Vehicles:
In areas with temperatures below freezing the fresh and waste water systems will be
drained and CANNOT be used! When dropping off at a branch with sub-freezing temperatures a re- winterization fee
applies. Any freeze related damage will be charged to the rental customer.
Drivers Licence and Age:
Guests must present a valid, original national driver’s
license for each driver at pick-up (photocopies not
accepted). All drivers must be present during pickup. If you are a foreign customer, you must have an
international driver’s license or an English translation
of your license issued by your home country. All drivers
must be at least 21 years old.
If you have a digital driver license, we require an
international driver’s license to be presented at pick up.
We do not accept digital driver licenses.
Convenience Kits: (includes Free GPS Rental)
| GPS - Navigation |
Flashlight |
Whisk |
| Clothes hangers |
Lighter / matches |
Vegetable peeler |
| Comforter with cover |
Glasses |
Turner |
| Sheet |
Cups |
Basting / slotted spoon |
| Pillow |
Dinner plates |
Scissors |
| Pillow protector |
Salad plates |
Grill fork |
| Pillowcase |
Mixing bowl |
Coffee maker |
| Bath towel |
Knives |
Tea Kettle |
| Hand
towel |
Steak knives |
Measuring cup |
| Wash cloth |
Forks |
Colander |
| Kitchen
towel |
Spoons |
Cutting board |
| Toilet paper roll |
Teaspoons |
Toaster |
| Paper towel roll |
Roast slicer |
Can opener |
| Broom |
Cookware set |
Dish soap |
| Dustpan and brush |
Cork puller / bottle opener |
Dish sponge |
Unlimited Tolls - Nightly Rates:
A convenient product charged at a nightly rate ensuring transparent toll pricing. Guests will pay a
nightly rate and will be covered for unlimited toll charges during their journey.
Nightly Fee based on pick-up and drop-off location (see below)
If guest confirms a One-Way Booking, the higher rate will apply.
Click here for more information
Travel Restrictions:
-
Mexico: Traveling into Mexico is not permitted.
-
Death Valley: Traveling into Death Valley is not permitted between 01 June and 30 September
-
Alaska: Travel within Alaska, Yukon and
Northwest Territories permitted as long as
the lessor has been advised at time of the
bookingat Renter’s own risk, there is no
reimbursement for repairs or lost use.
-
Others: Traveling on any non-public, gravel, dirt
or logging roads and other non-public
roads, beaches, etc. and in the Inner city
of New York, Montreal and Quebec City
(Canada) is not permitted.
ROAD BEAR RV will hold the customer responsible for
disregarding these restrictions including accidents,
mechanical breakdowns and thefts occurring
in a travel restricted area.
Security Deposit:
A USD $1,500 security deposit is required at the time of
departure. We require that the deposit be guaranteed
by a major non-debit credit card such as Visa,
MasterCard or American Express with sufficient credit
balance to cover this amount.
We do not accept ATM / debit cards such as Check Cards,
Visa debit cards or pre-paid credit cards. We do not
accept Cash or Traveler’s Checks, Stored Value/Pre-paid
cards or gift cards. The security deposit is not charged on
the guest’s credit card on pick-up, but rather the amount
is ‘held’ in the form of an authorization; Upon return,
provided that the rental vehicle is returned clean inside,
undamaged and on time with any fines paid this ‘hold’
is removed.
Credit Cards:
VISA, Mastercard, American Express cards are accepted. No pre-paid credit cards are accepted.
Additional Customer Deposit after an Accident:
In the event of an accident, before a replacement unit is
provided to a customer, we require an additional charge
of USD $2,000 to be made on the customer’s credit card,
regardless of whether the customer is at fault or not.
This amount will be refunded at drop-off (minus any
fees/charges) provided there are no further damages to
the vehicle.
Event Surcharges:
For special events such as regional festivals, Coachella,
Burning Man, Stagecoach, Further Future, NASCAR,
EDC, RAAM, and other events where a surcharge applies
or if no mileage has been pre-paid, additional deposits
may be required or charged. If there are insufficient
funds, the vehicle will not be released to customer, and
the reservation will be canceled, with the prepaid funds
forfeited. Please check with us for further details on
these policies.
Information on "Burning Man" Rentals:
Due to operational reasons and to ensure we have
availability for families to rent motorhomes, we currently
discourage short-term bookings for the Burning Man
Festival. At this time, we are not accepting typical
Burning Man bookings and will review this policy in the
upcoming spring. If you plan to attend Burning Man,
please let us know at the time of reservation as special
terms and conditions apply to all Burning Man attendees.
Vehicle Returning at Different Drop-Off Depot:
If the customer fails to return the vehicle to the
originally agreed drop-off branch as stated in the
Rental Agreement, we will charge for the transfer of the
motorhome to the agreed branch.
Minimum Rental Periods:
7 nights minimum rental time / 14-nights minimum with the “All Inclusive” rate
12 night minimum when the August Season Surcharge applies in Las Vegas (LAS), Los Angeles (LAL) and San
Francisco (SFL).
Branch Hours of Operation:
01 April to 30 September 2025
|
| |
Monday to Friday |
Saturday / Sunday |
| Denver |
08:00 - 17:00 |
08:00 - 13:00
(Closed Sundays) |
| Las Vegas |
08:00 - 17:00 |
08:00 - 13:00
(Closed Sundays) |
| Los Angeles |
08:00 - 17:00 |
Sat: 08:00 - 17:00
Sun: 08:00 - 16:00 |
| Orlando |
08:00 - 17:00 |
Sat: 08:00 - 17:00
Sun: 08:00 - 16:00 |
| New York City |
08:00 - 1700 |
08:00 - 13:00
(Closed Sundays) |
| Seattle |
08:00 - 17:00 |
08:00 - 13:00
(Closed Sundays) |
| San Francisco |
08:00 - 17:00 |
08:00 - 13:00
(Closed Sundays) |
01 October 2025 to 31 March 2026
|
| |
Monday to Friday |
Saturday / Sunday |
| Denver |
09:00 - 16:00 |
01 Nov to 28 Feb
Sat: by appointment only
(Closed Sundays) |
| Las Vegas |
09:00 - 16:00 |
09:00 - 13:00
(Closed Sundays) |
| Los Angeles |
09:00 - 16:00 |
Sat: 09:00 - 16:00
Sun: 09:00 - 16:00 |
| Orlando |
09:00 - 16:00 |
Sat: 09:00 - 16:00
Sun: 09:00 - 16:00 |
| New York City |
09:00 - 1600 |
01 Oct to 28 Feb
Sat: by appointment only
(Closed Sundays) |
| Seattle |
09:00 - 16:00 |
01 Nov to 28 Feb
Sat: by appointment only
(Closed Sundays) |
| San Francisco |
09:00 - 16:00 |
09:00 - 13:00
(Closed Sundays) |
Please note:
Denver depot is closed 6 December 2024 to 28 February 2025
Seattle depot is closed 5 January 2025 to 2 February 2025
2025 / 2026 Public Holidays:
All branches are closed on the following holidays
Date
|
Holidays
|
| 20 April 2025 |
Easter |
| 26
May 2025 |
Memorial
Day |
| 04
July 2025 |
Independence
Day |
| 01
September 2025 |
Labor
Day |
| 27
November 2025 |
Thanksgiving
Day |
| 24
December 2025 |
Christmas
Eve |
| 25 December 2025 |
Christmas Day |
| 31 December 2025 |
New Years Eve |
| 01 January 2026 |
New Years Day |
|
